PTA Meeting 21st October 2026
Present:
Lauran Shelmerdine, Amy Schofield, Gabriella Pickering, Lotti Ducksbury, Mia Derbyshire, Alice Jackson, Clare Stephens, Anne Gleadow, Helen Ireland, Adrian
Apologies:
Simon Brabant, Susan Goodfellow, Tina Bellamy, Robin Collins, Hannah Grace, Amy Mason
Xmas Raffle
Amy S to update raffle prize requests letters. Robin C has offered to deliver to some local businesses.
Tickets have been ordered today (2000). Each family will receive 2 books to sell, more available on request and they will also be on sale at the Xmas fair and the Charities Fayre if they have arrived.
Prizes received from:
Vaga – beanies (Amy Mason)
Bob In Café – voucher (Emma Burrow)
Haircut and blow dry (Emma Burrow) not sure where from
Facial and Beauty Treatments (Emma Burrow) not sure where from
Hardy’s Soft Play – Bounce Fest tickets (Amy Schofield)
The Coast Office – 6 x ice-creams (Anne Maud)
Stoked Solutions – Log Burner Service (Dale and Lotti)
The Blands – Bottle of Gin
Farrer’s – Afternoon tea for two, 2x cream tea vouchers for 2, 2x bottles of champagne/wine
Pandora Chime
Cookery Books – Scott Fairweather
Fridays Prior to Xmas Fayre Treats
Amy S to find last year’s letter and change dates etc. to be sent out to parents.
Charities Fayre – Saturday 7th November at Village Hall
Amy S to send letter this week to ask parents to bake cakes to be brought into school on Friday 6th or to the hall on Saturday 7th at 9.30am.
Two people will be required to help on the day. Setting up from 9.30am, through the fair and tidying area afterwards.
Table cloths, sticky labels, pen, knife, cake bags, paper/marker pen, collect cakes/jams from school. Are we taking Mr. Mower’s cards? They are in the office.
Christmas Lights Switch on – Tuesday 1st December 6pm
PTA to organise mulled wine, mince pies, tea, coffee, biscuits and a couple of people at least required to serve and wash up.
Christmas Wreath Making – 2nd and 3rd December at Heron Hall.
Shared fundraiser with Heron Hall Committee. Ticket sales to be advertised by TB. PTA/parents asked to help on the evening with setting up and tidying up afterwards.
Christmas Cake Bake Off – Friday 4th December
Possible Cake Bake Off for whole school then cakes can be donated to the school fayre.
Christmas Fayre Saturday 5th December 10am-12pm in school
Stalls: Refreshments, food, cake stall, wine raffle, raffle, chocolate tombola, tombola, Chantelle crafts, Chantelle game, Father Christmas, cake wheel, other games.
School to make signup sheet and confirm possible games.
PTA to purchase refreshments and selection boxes (60?), prizes for games
Father Christmas needs contacting.
Father Christmas – trialing the idea of a signup sheet to help with queuing and parents therefore not spending. Put up in days prior to event – sign up and pay at this time. Slots/gaps will be available on the day. Discussion re location of Santa’s grotto/ access
Food – ask Rachael Jepson if any chance of a venison again. Other option that Heron Hall at Christmas did was posh/Christmas hotdogs – ask Tina Bellamy
Christmas Plays – 9th (afternoon and evening) and 10th December (evening) at Village Hall
Raffle ticket sellers x 2 per performance – £1 per strip
Refreshments x2 (evening performances only) – Donations plate for refreshments
PTA Shopping List
Tea
Coffee
Sugar
Milk
Squash
Biscuits
Mulled Wine (check quantities)
Mince Pies (check quantities)
Raffle Tickets
Selection Boxes (check quantities)
Free From Santa Gift
Present for Santa (Fred)
Prizes for games (Haribo etc.)
‘Food’ items for fayre
Other items
Purchase a board – A board possibly to add reminders etc. outside school when needed. Or do we want a more permanent board?
Texting system – discussion that emails seem to be taking a long time/ never arriving for some parents. Lauran discussed a government system called Notify, a free service that can send out text messages to parents. Lauren to look into it and then have a conversation with school.
Is it possible for the PTA to have its own email address?
Facebook – is it possible for the PTA to have a separate Facebook page but linked to the School page?
Treasurer – Gabriella Pickering and Lauran have offered to look into the treasurer role. Alice to support until they feel confident with its running.
Letter and Poster – Amy S to write covering letter and Lauran to create poster highlighting events next half term.
Helen Ireland to write a list of jobs that will need doing for the upcoming events and will distribute.