Minutes of PTA Meeting

Present:
Simon Brabant, Susan Goodfellow, Helen Ireland, Alice Heywood, Tina Bellamy, Robin Collins, Jess Burrow, Lauran Shelmerdine, Anne Gleadow

Apologies:
Lottie Ducksbury

Agenda

Planning for the Mother’s Day Cream Tea is underway, with promotion shared with both the school community and the village.

Key points:

·        Event advertised on Facebook and within the village.

·        Seven tickets sold so far, with the option to pay on the door.

·        Numbers will be monitor

·        Need to confirm catering requirements.

Catering and preparation:

·        Susan and others volunteered to bake scones (plain and with sultanas), cakes too.

·        Items required include clotted cream, jam, butter, cheese and mustard.

·        Cake stands will also be needed.

Operational support:

·        Children under supervision will help serve.

·        Jess and Robin to share across local mother and baby Facebook groups.

Preparations are underway for the upcoming raffle activities.

Key points:

·        Mother’s Day raffle tickets are ready.

·        The Mother’s Day hamper will be collected tomorrow.

·        A reminder will be sent to parents.

·        Tickets will also be sold at school in the mornings from Monday.

·        Alice to prepare the hampers.

The PTA will attend the upcoming Beetham Parish Council event next Thursday.

Key points:

·        PTA members will attend to promote and sell tickets for future events.

Upcoming mufti days will support prize donations for upcoming events.

Key points:

·        Thursday 6 March – Mufti Day.

·        Thursday 19 March – Mufti Day.

·        Donations will be used for Bingo prizes and raffles.

·        Some donations have already been received.

Planning is underway for the upcoming Bingo Night.

Key points:

·        Six games of bingo planned.

·        £5 for six books.

·        Heads or Tails – £1 entry.

·        Adults-only game – £2 entry.

Prizes and refreshments:

·        Two bottles of whisky have already been donated.

·        Tesco order to include wine, fruit cider, lager/beer, gin, tonics, lemonade and mixers.

·        Snacks to include crisps (sharing bags), Fruit Shoots, mini Haribo and chocolate buttons.

Promotion and planning:

·        The event will be advertised within the village.

·        A reminder will be sent the Friday before the event.

·        The event may be cancelled if attendance is below 40 people.

Official nursery opening was discussed.

Key points:

·        Proposed date: Friday 17 April.

·        Parents and members of the village may be invited to attend.

Key points:

·        £2 per entry sheet.

·        One prize per sheet entry.

·        Robin to draft an email to accompany the activity.

·        Sheets to go on sale at the Bingo event.

A quiz sheet is prepped for next term.

Key points:

·        Theme: The Lake District.

·        Could be placed on tables at events, and in local stores and businesses.

·        Planned to run for approximately two months, ending in June.

A brief update was provided on PTA funds and equipment.

Key points:

·        Current spending remains under £2,000.

·        The chicken cages donated 12 years ago were discussed as they are becoming difficult to clean and maintain. Discussed using funds for a new movable cage, which will allow easier visibility for the children.

Initial ideas for summer events were discussed.

Key point:

·        The possibility of providing a poll-type tick sheet for children’s bookbags during summer events will be explored further.

Date of Next Meeting – TBC